Sound familiar?
Running a build is hard enough. Managing the money shouldn't be.
"Where's the money?"
You finished the job but can't explain the numbers. Payments, tradies, business expenses — it's all in your head or scattered across spreadsheets.
"Chasing payments"
You've done the work. The claim is sitting there. But following up feels awkward and you don't have a clear paper trail.
"Tax time nightmare"
Your accountant wants a TPAR. The ATO wants a BAS. You've got a folder of receipts and a prayer.
"No visibility on tradies"
You've got 6 tradies across 3 projects. Who's been paid? Who hasn't? Who's holding retention? Nobody knows.
"The "I didn't see it" client"
Client calls on the weekend asking for progress photos. You've got them, but they're buried in your phone's camera roll under 2,000 other photos.
"Paperwork at 8 PM"
You know you should keep a daily site diary for legal and insurance protection. But after a 12-hour day, the last thing you want to do is open a notebook.
There's a better way to run your build.
See the difference BuildTracker makes from day one.
❌ The old way
- ✗ Payments tracked in a spreadsheet (maybe)
- ✗ Retention calculated manually, often wrong
- ✗ Tax time means digging through emails & receipts
- ✗ Client calls for an update — you hunt for photos
- ✗ Defects logged in a notepad and forgotten
- ✗ Site diary is an inconsistent mess of notes
- ✗ Cash position? Anyone's guess
✅ With BuildTracker
- ✓ Every payment logged against the right stage
- ✓ Retention auto-calculated and held correctly
- ✓ BAS & TPAR reports ready in seconds
- ✓ Clients track progress via their own private portal
- ✓ Log defects on site with photos and assignments
- ✓ Professional site diary logged from your phone
- ✓ Cash in hand shown in real time
- ✓ Purchase orders sent and signed off digitally
- ✓ ABN validated automatically on every subcontractor
- ✓ Invoices generated and sent in one click
Stop winging it. Start knowing.
No credit card · Free to try · Set up in 5 minutes
From first payment to final handover.
Everything from first payment to handover — built for how builders actually work.
Smart Payment Schedules
Bring your build stages in from a spreadsheet. Review and confirm each stage as it's imported, then track budgets and due dates across every project.
Retention, Done Properly
Automatically withhold and track retention on every contract payment. Set a cap, release it when defects are cleared. Full audit trail, zero spreadsheets.
Your Real Cash Position
See exactly what the client has paid you versus what you've paid out to tradies and business expenses. True cash in hand, updated the moment you record a payment.
BAS, TPAR & Tax Compliance
Every payment is GST-aware. Validate subcontractor ABNs instantly and flag missing data before lodgement. Your BAS and TPAR reports are always accountant-ready.
Modern Client Portal
Give your homeowners a premium experience. A private link showing progress claims, variations, photos, defects, documents, and site diary — all in a professional branded view.
Site Photos & Documents
Upload site photos straight from your phone on site. Store contracts, permits, and plans in one place. Clients see the progress — your receipts stay private.
Schedule & Gantt View
Set start and due dates on each stage and see your whole project on a visual timeline. Spot overdue stages at a glance and share the schedule with your client.
Defects & Punchlist
Log defects at practical completion with a photo, location, and who's responsible. Track open vs resolved items. Clients see their outstanding defects on the portal.
Daily Site Diary
Keep a dated log of weather, workers on site, work completed, and any delays. Legally protects you in disputes and keeps your records clean for insurance.
Professional Variations
Manage scope changes with a dedicated variations manager. Approve extras, update contract values, and keep your budget perfectly aligned as the build evolves.
White-Labeled Reports
Generate branded PDF invoices for claims and POs, export full project reports to Excel, and share professional client-ready summaries — all with your logo.
Project Health Summary
Automated payment reminder emails keep your claims moving. Notifications surface overdue stages, pending variations, and retention ready to release — so nothing slips.
Purchase Orders
Create and send professional POs to subcontractors as a PDF. Contractors accept digitally via a public link — and you get notified the moment they do.
Business Document Vault
Store your licences, insurance certificates, permits, and business contracts in one secure place — separate from project files, always at hand.
Plan your next build.
See your deposit, retention and cash position before you break ground.
BuildTracker automates your cashflow, retention, and branding so you can focus on building, not spreadsheets.
3 steps to total clarity.
Import & Automate
Bring in your build stages and trade library from a spreadsheet, then review and confirm them in a few clicks.
Record on Site
Log payments, business expenses, site photos, and daily diary entries from your phone. Zero double-handling of data.
Branded Visibility
Share a professional client portal and branded reports. Impress your homeowners and lenders with tier-1 clarity.
Start free. Upgrade when you grow.
Free
No credit card required
$0 setup
No onboarding fees ever
5 min
To your first project
100%
Your data, yours forever
Ready to run your projects like a pro?
Join Australian builders who've ditched the spreadsheet.